Scheduling that plans with you
Day and week boards, a week planner that proposes lessons within all the rules, availability for modular students, a standby list for cancelled slots.
For EASA flight schools · ATO and DTO
Run your flight school from one cockpit.
Your next week of lessons planned automatically in about half a minute, within every rule. Then scheduling, training records, flight documents, finance, safety and compliance in one system, where every booking is checked before it happens.
- Auto-planning: three complete plans to choose from, one click to book
- Built around Part-FCL, Part-ORA and Part-MED terms
- Works on any phone, no app store needed
- Your data stays yours: export everything, any time
Auto-planningSchedulingTraining recordsProgrammesFlight planningFleet and defectsInboxFinanceSafety (SMS)AuditsExams
Auto-planning
The whole week planned in half a minute.
Press Plan lessons, pick the days, and the planner works out every waiting student's next lessons with the right instructor, aircraft and time. It is a real optimiser (Google OR-Tools), not a list of free slots.
- Three different plans, ranked Plan A, B and C side by side, with lessons placed, students covered, own instructor kept and hours per instructor.
- Never a plan you could not book Every lesson passes the same checks as a manual booking: qualifications, medicals, ratings, aircraft documents and maintenance, syllabus order, exams, student availability.
- Your school's rules Each rule is off, a must or a preference with a weight: limits per student and instructor, duty and rest, turnaround, airfield hours, daylight (civil twilight), solo weather.
- One click to book Book the plan you like; students and instructors are notified at once.
- When something drops out An aircraft goes unserviceable or an instructor is ill: re-plan the affected lessons with the fewest changes, each option checked.
Booking checks
Every booking is checked before it happens.
Choose a student, a lesson, an instructor and an aircraft. Before anything is saved, Astra checks the whole picture and explains each problem in plain words.
- People Student and instructor medical, FI / STI / SFI certificate, class rating, absences and double bookings.
- Solo flights A restricted FI cannot authorise a first solo or first solo cross-country (FCL.910.FI). The forecast for the school's station is compared with its solo limits.
- Training Lesson order, lessons that must come first, exams the school requires (school or authority), stage and final checks only with a nominated checker who is not the student's own instructor, and the student's availability when they are scheduled that way.
- Aircraft Status, open defects that keep it on the ground, deferred defects past their limit, expired documents, maintenance due by hours or date, and the right class for the lesson.
- Money Overdue invoices and low balances are flagged before the student flies.
Features
Everything a training organisation runs on, connected.
Change one thing and the rest follows: a signed lesson updates progress, the logbook, aircraft hours and the student's account.
Training records you can trust
Syllabus with phases and exercises, graded and signed lesson records that are never overwritten, progress, logbooks and a printable training file.
Flight documents, approved
Students send their OFP, mass and balance and flight plan from the planner. The instructor approves or sends back, every version kept with the flight.
Inbox for everyone
Private messages, announcements to groups and every notice in one place. Students sign in with a username; email is optional.
Groups and promotions
Classes and intakes with a progress board, enrol a whole group on a course, message it, and promote it to the next phase with its history.
Finance without spreadsheets
Flights charged automatically, hour packages, invoices with gap-free numbers and VAT, payment reminders that are sent once and only when due.
Safety and compliance
Confidential safety reports with the 72-hour clock for mandatory occurrences, audits and findings with deadlines, manuals people read and sign.
Fleet and maintenance
Hours that cannot go backwards, maintenance due by hours or days, aircraft documents with expiry, all feeding the booking checks.
Access that follows your structure
Owner, managers and staff in a tree: each gives only the roles of their area. Adjust any role, or one person's access, in a clear grid. Everyone sees only the menus they can use.
Integrated and modular programmes
An integrated ATP course from zero, or modular steps in order (PPL, ATPL theory, CPL, IR, ME, MCC) with credit for steps done at another school. Theory subjects, hour minimums and stage checks per course.
Defects and airworthiness
Anyone reports a defect with photos, in seconds. Fleet staff ground the aircraft, defer it against a MEL/CDL item with a date or hours limit, record the fix and the release to service. Bookings follow.
Shared without sharing passwords
Private read-only links: an examiner sees the training file, a sponsor sees progress. Lessons go to Google, Apple or Outlook calendar. Licences and medicals warn at 90, 30 and 7 days.
For your team
Clear for every role at the school.
- See your plan Next lessons, progress through the syllabus and your logbook, always up to date.
- Send availability Modular students give their week by the school's deadline; standby for short-notice lessons.
- Plan and send Open the planner from your booking and send the OFP and M&B to your instructor.
- One inbox Booking changes, approvals, invoices and messages from your instructor in one place.
- Your day Lessons, documents to approve and flights waiting for your signature on Today.
- Grade and sign One form after the flight: times, landings, grades per exercise, remarks. Progress and logbooks follow.
- Cancelled slot? See who is on standby nearby, call them, and book the one who takes the flight.
- Three instructor types Flight, simulator and theory instructors, combined as your people really work.
- Plan the week The planner proposes every waiting student's next lessons within all the rules; you review, then book.
- Board view Aircraft and instructor lanes, absences and maintenance shown where they matter.
- Who has sent availability At a glance, with reminders for those who have not.
- Status card Medical, exams, balance, availability and group, while you book.
- Groups at a glance Every intake's progress, who is stalling and who is ahead.
- Quality system Safety reports, audits, findings and read-and-sign manuals with clear deadlines.
- Money Balances, packages, invoices and automatic reminders.
- Access Owner, managers and staff; every change in an activity log nobody can edit.
ad-astra OFP planner · free, no account
Plan the flight. Then fly the plan.
ad-astra is the flight planner built into Astra Aviation, and it is open to every pilot: no account, no app store, and it keeps working on a phone with a weak signal.
- Operational flight plan Route with waypoints on the map, levels, winds, headings, times and fuel, with an OFP to each alternate planned automatically.
- Mass and balance, performance School registrations fill in the type and empty mass; the loadsheet is checked against the limits.
- Airspace on the map Controlled, restricted and danger areas, VFR reporting points and aerodromes from official sources.
- Export Print or save the OFP and the loadsheet. Students in a school send them to their instructor for approval, attached to the booking.
A training aid, not an approved navigation source: always check the official AIP, NOTAMs and weather.
Astra Exams · add-on
Theory exam practice, one click from the school.
Astra Exams is a question bank and exam engine for EASA ATPL and PPL theory. Schools add it to Astra Aviation; students will also be able to use it on their own.
Practice and mock exams
Study by subject and syllabus topic, then sit timed mock exams in the format of the authority's exams.
Analytics that show the gaps
Scores per subject and topic over time, so students and theory instructors see what to work on before the real exam.
No second password
With the add-on, students and training staff open Astra Exams from their menu and are signed in at once, under the school's licence.
Live demo
Click around a demo school.
A fictional school with students, instructors, aircraft and a full day on the board. Switch between owner, head of training, instructor, student and accounts with View as. Nothing you do is saved.
Open the live demo
No sign-up. Loads about 2.5 MB.
Security and data
Built like a training record should be.
Each school sealed off
Schools are separated inside the database itself, so one school can never see another's data, not even through a programming mistake.
Records that are never overwritten
Signed lesson records, licences and account lines are kept as versions. A correction is a new signed version with a reason; the history stays.
Your data, your exit
Export everything your school has stored, in one file, whenever you want. Hosted in the EU.
Two-step sign-in
A code from an authenticator app besides the password: required for owners and administrators, available to everyone, with recovery codes for a lost phone.
Every action logged
Sign-ins, changes, shared links and every opening of them go to an activity log that nobody can edit.
Backed up before every update
The database is backed up before each new version goes live, and an update that does not start correctly is rolled back.
Getting started
From first call to first booking.
- DemoA short call: we show the system with a demo school and listen to how yours works.
- Set-upYour courses, aircraft and people. Students and staff come in from a spreadsheet, with sign-in slips to hand out.
- Go liveStart with one group or the whole school, and grow from there.
FAQ
Questions schools ask.
Which organisations is it for?
Flight training organisations under EASA: approved training organisations (ATO) and declared training organisations (DTO). The terms and checks follow Part-FCL, Part-ORA and Part-MED.
What does it cost?
We are onboarding a small number of schools in early access. Request a demo and we will talk about early-access pricing for your school's size.
Do our students need a school email address?
No. Everyone signs in with a username and gets an inbox inside the system. An email address is optional, for copies of notices.
How does the auto-planning decide?
It looks at each student's next lessons in syllabus order and places them with an instructor who may teach them, an aircraft of the right class and a time that fits everyone, then scores the plan by your preferences (own instructor, spread over the week, balanced hours). It shows up to three different good plans; nothing is booked until you choose one.
Integrated or modular: does it handle both?
Yes. An integrated course (for example ATP(A) integrated) is one course with its phases inside. A modular route is a programme of separate courses in order, such as PPL, ATPL theory, CPL, IR and ME, and a student can join with steps already done at another school. Each school builds its own courses from templates and its approved manual.
Is the ad-astra planner really free?
Yes. Anyone can open it without an account. Inside a school, it also attaches the OFP to the student's booking for the instructor to approve.
Can we bring our existing data?
People come in from a spreadsheet in one step. Courses, aircraft and rates are set up with you during onboarding.
Is there a phone app?
It works in any phone browser and can be added to the home screen like an app. Dedicated mobile apps are planned.
Does it replace our training manual?
No. Your approved manuals stay the reference. The system follows your syllabus and your rules, and keeps the records your manuals require.
Request a demo
See it with your own school in mind.
Tell us a little about your organisation. We reply personally to arrange a short video call.
- No commitment
- Early-access pricing for the first schools
- We set it up with you